Myofficespace

𝐓𝐡𝐫𝐞𝐞 𝐲𝐞𝐚𝐫𝐬 𝐢𝐬 𝐚 𝐥𝐨𝐧𝐠 𝐭𝐢𝐦𝐞 𝐭𝐨 𝐛𝐞 𝐥𝐨𝐜𝐤𝐞𝐝 𝐢𝐧𝐭𝐨 𝐭𝐡𝐞 𝐰𝐫𝐨𝐧𝐠 𝐥𝐞𝐚𝐬𝐞.

Most businesses focus on the rental figure.

But the bigger risk is often hidden in the clauses that decide what happens when things change.

Before signing or renewing a commercial lease, pay close attention to:
→ Break clause — can you exit before the lease ends?
→ Reinstatement clause — who pays to strip out the office?
→ Force majeure — do you get rent relief if the space becomes unusable?
→ Renewal clause — is rent negotiated, or reset to market rate?
→ Subletting rights — do you have an exit route if plans change?

Once the lease is signed, your leverage drops.

That is why flexibility should be negotiated before the agreement is executed, not when the problem appears.

Save this before your next lease discussion.

Share it with a founder, CFO, or operations lead reviewing a lease.

Follow MOS by Hartamas for practical, data-led commercial property guidance.

𝐌𝐨𝐬𝐭 𝐛𝐮𝐬𝐢𝐧𝐞𝐬𝐬𝐞𝐬 𝐧𝐞𝐠𝐨𝐭𝐢𝐚𝐭𝐞 𝐭𝐡𝐞 𝐫𝐞𝐧𝐭.
𝐁𝐮𝐭 𝐭𝐡𝐞 𝐥𝐞𝐚𝐬𝐞 𝐝𝐞𝐜𝐢𝐝𝐞𝐬 𝐭𝐡𝐞 𝐫𝐞𝐚𝐥 𝐜𝐨𝐬𝐭.

Klang Valley office occupancy is sitting at 67–75% across most sub-markets — which means tenants have leverage.

But only if they apply it early.

Before signing, check:
→ Are service charges capped?
They can add RM2,500–RM7,500/month on a 5,000 sq ft office.

→ Is there a break clause?
Without one, early exit can expose you to the full remaining rent.

→ Is reinstatement clearly defined?
Vague wording can turn into a six-figure bill at lease end.

→ Has stamping been handled properly?
From January 2026, STSDS requires stamping within 30 days. Miss it, and the agreement may be inadmissible in court.

The real negotiation happens at the LOO stage — not after the lease draft lands with solicitors.
Save this before your next lease conversation.

Follow for practical, data-led commercial property guidance.

Evaluating a space and want a straight read on your options? DM us.

You signed the lease. The keys are in hand.
So why can't you move in yet?

This is the part nobody tells you about.

Before a single contractor touches your new office, you need formal approval from the local council and Bomba — the Fire and Rescue Department.

And that process takes 6–8 weeks minimum.

A 3-month renovation doesn't take 3 months.
Add approvals, and you need a 5-month window after signing.

Sign your lease 3 months before expiry, and you're almost certainly paying holdover rent — at 2x your monthly rate — while you wait.

We put this carousel together because this is one of the most common surprises we see, even among experienced office managers and HR leads.

In this carousel, we walk through the full approval timeline:
→ What gets submitted and to whom
→ How long each stage actually takes
→ Where delays happen and why
→ How to build it into your relocation plan properly

👉 Swipe through. It's worth knowing before you need it.

If your lease is up in the next 12–18 months and you haven't mapped out your approval timeline yet, let's talk.

DM us or visit myofficespace.com.my

Home is where Mum is.⁣
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This Mother’s Day, celebrate the space where love lives, laughter echoes, and memories grow.⁣
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Happy Mother’s Day from . ❤️

Your office lease ends next year?⁣
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Don’t wait until the last minute to start searching.⁣
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The best office spaces get snapped up early.⁣
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Starting ahead gives you more choices, better negotiation power, and less stress for your team.⁣
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This article explains why timing matters more than most businesses think.⁣
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Read the article here👇⁣
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Your Lease Expires in 12 Months. Here’s Why You Should Start Looking NOW - My Office Space If your office lease expires in the next 12 months, you are already behind. Not behind in a panic-stations way — but behind in the way that costs you leverage, money, and options.

Most companies start their office search 3–4 months before lease expiry.

By then, the best spaces are gone.
The negotiation leverage is gone.
And the costs? Already locked in.

This isn't a scare tactic. It's just how the Klang Valley market works in 2026.

The companies that move well don't move fast.
They move early.

In this carousel, we break down why 12 months is the real minimum — and what the timeline actually looks like from search to move-in:
→ Where the KL market really stands right now
→ How leverage works in lease negotiations
→ The costs that don't show up in your rent figure
→ Why the approval process alone can take 2 months

👉 Swipe through before your next lease review.

If your lease expires in the next 12–18 months, it's worth having a conversation early — even if you're not sure whether you're moving or renewing.

Drop us a DM or visit myofficespace.com.my

Happy Labour Day from .⁣
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To the work you do and the space that keeps you going. 💼

In 12 years of working with corporate tenants and landlords across the Klang Valley, here's what we've learned:
𝐌𝐨𝐬𝐭 𝐥𝐞𝐚𝐬𝐞 𝐝𝐢𝐬𝐩𝐮𝐭𝐞𝐬 𝐰𝐞𝐫𝐞 𝐩𝐫𝐞𝐯𝐞𝐧𝐭𝐚𝐛𝐥𝐞.

Not because one party was unreasonable.
But because the terms weren't clearly defined at signing.

Reinstatement costs that weren't budgeted for.
Relocation clauses that activated without agreed compensation.
Renewal rents that defaulted to "market rate" — with no cap.

These aren't edge cases.
They come up regularly.
And they affect both sides of the table.

A well-structured lease isn't just protection for the tenant.
It's what gives landlords quality occupiers, fewer disputes, and smoother handovers at exit.

Swipe through for the 5 clauses that matter most — and what to look for in each. 👉

At My Office Space by Hartamas, we work with tenants and landlords to get these conversations right — before anyone signs anything.

📩 DM us to arrange a consultation. Whether you're leasing or letting, we're here to help you structure it properly.

When a client's regional leadership changed mid-search, we didn't restart.

We held the institutional memory. Translated the new brief. Rebuilt the shortlist.

When they brought in a third-party project management consultant, we didn't step back.

We aligned with the new structure and continued advising on the lease.

When the 2022 deadline passed, then the 2023 deadline, then half of 2024 —

We kept monitoring the market. Kept introducing fresh listings. Kept the search alive.

That's not stubbornness.

That's what it actually means to be a client's real estate advisor — not just their transaction agent.

Any firm can find you an office. Fewer will stay in the room through three years of changing priorities, shifting headcounts, and internal politics — and still deliver the right outcome at the end.

In Q3 2024, this global F&B client secured their new KL office. After 3 years of careful navigation.

Hartamas has been Malaysia's most awarded real estate firm since 2011. Our Corporate Real Estate division specialises in MNC office leasing, relocation advisory, and lease negotiation across KL and PJ.→ hartamas.com