09/23/2026
Reason for Announcement- Fill Vacancy, Full Time
Wages and Benefits:
Starting: $20.22/hr Starting, $25.27/hr after completion of training.
Hours: 40 hrs/week
Retirement benefits are offered through the Wisconsin Retirement System (WRS). Health, dental, vision and life insurance options are also available through the Wisconsin Department of Employee Trust Funds (ETF).
Interview process:
Oral interview
Background Investigation
Drug test
PURPOSE
Provide high-level administrative support for the Ashland County Sheriff's Office, including clerical, bookkeeping, and office work.
Position requires a considerable degree of independent judgment and initiative.
Additional functions include handling public information requests, preparing correspondence, receiving visitors, scheduling meetings, and working collaboratively with other County offices to ensure accurate fiscal and administrative records. Absolute discretion, confidentiality, and strict attention to legal and liability concerns are mandatory.
IMMEDIATE SUPERVISORS
• Sheriff
• Chief Deputy
QUALIFICATIONS
Education
• An Associates Degree or two years’ experience in administrative or secretarial work. Other emergency service fields will be considered.
Special Skills and Aptitudes (Cognitive Demands)
• Knowledge of government organizations and administrations at the federal, state and local levels.
• Knowledge and understanding of civil process and law enforcement legal issues.
• Skill in analyzing complex administrative information and issues, defining problems and evaluating alternatives, and recommending methods, procedures, and techniques for resolution of issues.
• The ability to plan and organize effectively for daily law enforcement agency issues.
• The ability to prepare and maintain accurate, concise records and reports.
• Skill in researching and understanding complex written materials.
• Knowledge of basic mathematics and their applications to various budgetary, fiscal, and grant applications.
• Demonstrate sound professional judgment and initiate effective problem-solving.
• Demonstrate excellent computer skills with experience with Microsoft and Adobe software products.
• Ability to communicate clearly, concisely and effectively in English in both written and verbal form.
• Skill in organizational and time management to prioritize duties to accomplish a high volume of work projects while adapting to constant changes in priority.
• Ability to perform detailed work accurately and independently in compliance with stringent time limits requiring minimal direction and supervision.
• Ability to maintain effective working relationships with individuals within and outside the organization.
• Ability to maintain confidentiality and discretion regarding business-related files, reports, and conversations, within the provisions of open records laws and other applicable State and Federal statutes and regulations.
Travel
• A valid Wisconsin driver's license is required
• Must be able to respond to Law Enforcement Center duties (minimal) as necessary
Physical Requirements
• Must be able to sit for long periods of time, lift 20 pounds and alternate between the following positions: stand, walk, climb, sit, stoop, bend, crouch, kneel, push & pull.
• Must be able to make skillful, coordinated, repetitive movements of one or two hands and fingers of one or two hands {manual (gross motor) and finger (fine motor) dexterity}.
• Must be able to perform repetitive upper body/upper arm motion occasionally.
• Functional vision with or without corrective lenses.
GENERAL DUTIES
Description of Duties
• Prepare and track invoices, reports, memos, letters, and other documents using word processing, spreadsheets, databases or presentation software.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Attend meetings to record minutes.
• Responsible for processing Open Records requests for the Sheriff's Office to include: receiving, processing, redacting, logging, and responding to requests in a manner that is consistent with the Wisconsin Public Records Law (Wis. Stat. § 19.31 through Wis. Stat. § 19.39), and in accordance with the Records Maintenance and Release Policy for reports, dispatch recordings, Inmate phone and text records, jail surveillance video and deputy body camera footage.
• Prepare and maintain employee personnel files in conjunction with the Ashland County Clerk’s Office.
• Notarize documents as necessary.
• Assist management in the preparation, research, and correspondence regarding the County's defense, read and analyze incoming emails, memos, submissions, and reports to determine their significance and plan their distribution.
• Interpret employee contracts and County policies, and apply them to employee payroll, reimbursements and requests.
• Perform general office duties such as ordering supplies, maintaining records, electronic data, and performing basic bookkeeping work.
• File and retrieve agency documents, records, and reports.
• Open, sort, and distribute incoming correspondence including faxes, letters, and email.
• Make travel arrangements as necessary for employees.
• Monitor the security of the main door to the Sheriff's Office, screen and register visitors.
• Respond to varied inquiries, assist insurance companies, attorneys, clergy, vendors, and the general public regarding accident reports, records, geographical directions, maps, photos, and narratives of varied forms.
• Collect fees and maintain supporting records.
• Review case reports and submit monthly data to the National Incident-Based Reporting System (NIBRS).
• Assist the Chief Deputy with records and accounting for payroll, timesheets, and all benefit time for employees.
• Process criminal and civil process, insuring compliance with Wisconsin Statutes.
• Open Records Request including but limited to: processing and redacting reports, dispatch recordings, Inmate Phone and Text Records, Jail Surveillance Video, and deputy body camera video.
• Serve as back-up to the Jail Secretary and Evidence/Property Clerk during periods of absence including but limited to processing payroll, ordering supplies, processing bills, inventorying evidence, retrieving evidence for deputies and detectives, shipping evidence for processing, and documenting actions in reports.
• Assists with financial records of monetary transactions as necessary in the absence of dedicated staff positions for this purpose.
• Other duties as assigned.
Knowledge, Skills, and Abilities
• Ability to maintain the confidentiality of management correspondence, personnel issues, departmental practices, and daily operational procedures.
• Knowledge of the structure and content of the English language including spelling, grammar, and rules of composition.
• Ability to read and comprehend and to effectively present information in one-on-one or small group situations to the general public, other agencies, or employees of the organization.
• Ability to add, subtract, multiply, and divide whole numbers, common fractions, and decimals. Ability to compute percentages and interpret bar graphs, instructions, correspondence, and memos.
• Ability to comprehend and to carry out detailed written or oral instructions.
• Ability to learn and utilize agency records management systems (currently FLEX RMS software).
• Proficient in the use of internet, Microsoft Office Suites, and other specialized software as required.
• Knowledge of basic bookkeeping.
• Ability to acquire a considerable knowledge of legal principles for criminal and civil court proceedings.
• Ability to accept responsibility and exercise independent judgment.
• Ability to maintain effective public working relationships and work closely with all law enforcement agencies and officials, other county employees, and the general public.
• Ability to learn and implement County and Agency policies, and work with other department staff to adopt updates to policies and guidance.
• Ability to maintain accurate and complete records and prepare clear and detailed reports on multiple issues.
• Knowledge of standard office equipment such as computers, fax machines, printers.
• Ability to work independently or cooperatively on complex tasks.
CONCLUSION
This position description should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of the job. The incumbent may be requested to perform job-related responsibilities and tasks other than those stated on this description.
Contact Information:
Dave Dawson
Chief Deputy
Ashland County Sheriff’s Office
220 6th St. E
Ashland, WI, 54806
Phone- (715) 682-7023 Ext. 801
Website:
https://co.ashland.wi.us/sheriffemployment
Apply By:
Open until filled.
Submit:
Agency application that can be found on website and submit via email or mail to Chief Deputy Dave Dawson.
Email:
[email protected]
Ashland County is an Equal Opportunity Employer
