Fillion Notary & Apostille Services

I am honored to be featured in this month’s Lawyers Mutual Liability Insurance Company of N.C.’s newsletter, published by the wonderful Camille Stell, Vice President 😍

"The Notary's Crucial Role in Legal Practices: Protect Your Firm from Avoidable Risk," is officially live and I am incredibly excited for the opportunity to share insights on the top 5 avoidable risks observed while working closely with attorneys across various practice areas.

💥 Skipping ID Verification
💥 Accepting Temporary IDs
💥 Incomplete Notary Block
💥 Failure to Notarize in Signer’s Presence
💥 Skipping the Oath / Affirmation on Jurats

In the high-velocity pace of the legal industry, substantive legal work can easily overshadow the tedious administrative steps of a notarization.

Furthermore, most attorneys rely on self-study of the notary laws as they are not required to take the mandatory notary class.

This is exactly why the support from Camille and Lawyers Mutual is so vital.

They serve as a dedicated partner to the legal community, offering complimentary consultations to ensure your firm is insured and protected at every stage of your legal practice journey.

I highly recommend connecting with her, subscribing to the newsletter, and checking out her book “RESPECT: An Insight to Attorney Compensation Plans.”

Thank you for the opportunity Camille!

🔗 Read the full article here:
https://lawyersmutualnc.com/article/the-notarys-crucial-role-in-legal-practices-protect-your-firm-from-avoidable-risks/

Rebecca Fillion | Founder of Fillion Notary & Apostille Services
📱 Call or Text: 919-335-3598
📧 Email: [email protected]
📍 Location: Raleigh Triangle | NC Statewide Signing Services

Avoiding Legal Malpractice Risk with Notary Best Practices Avoid common NC notary mistakes attorneys make, including ID errors, incomplete certificates, and procedural lapses that risk document validity and liability.

A 🛸 Mothership is a firm’s central headquarters, typically located in a major city like Raleigh or Charlotte. 🛰️ Satellite offices are strategic hubs, allowing firms to gain new territory and serve clients in surrounding areas.

In fast-moving practice areas like Real Estate and Estate Planning, a thriving Satellite office is a major win for the firm 🏆

But if that hub is understaffed, it can lead to a bottleneck that hinders the ability to provide the same high-touch service found at headquarters.

⚖️ Growth shouldn’t come at the cost of your firm's reputation.

This is Ground control to Major Tom! 👩‍🚀 Can you hear me Major Tom?

Our mission is to serve as a seamless extension of your team and to provide stellar value.

For example, we are currently assisting a real estate satellite office in Raleigh where a single attorney manages a high-volume territory.

By handling the new build construction buyer packages and walking clients through their loan documents, we allow her to focus on high-level legal work and she is readily available for any legal questions that may arise.

To accommodate both Real Estate and Estate Planning needs, we provide trained and professional notaries and witnesses across the state of North Carolina.

If this relates to your firm's current expansion, reach out today to see how we provide the stellar support needed to keep your mission in perfect orbit 🌍💫

Rebecca Fillion | Fillion Notary & Apostille Services
📲 Call or Text 919-335-3598 or 📧 Email [email protected]
📍 Raleigh Triangle | Signing Services Across North Carolina

Serving looks and serving summons ⚖️✨ I had the pleasure of taking the role of a Process Server today at the Wake County Courthouse in Downtown Raleigh.

A local law firm hired me to serve a Civil Summons and Complaint for the Wake County Superior Court, as they have been getting the run around for two years on a defendant that wouldn't cooperate.

Since the law firm is a party to the action and legally prohibited from serving the documents themselves, they needed a neutral, reliable professional to step in and SERVE 💅

When they reached out to me, the attorney asked "Is this something you do?"

As an entrepreneur, I'm always open to opportunities outside of the scope of notary and apostille services, provided they meet my two non-negotiables:

1. It doesn't put me in harm's way.

2. It must never make me question my integrity.

I arrived at the courthouse early and took a moment to review the photo of the defendant I was provided.

I clocked him immediately as he walked out of the elevators 👀

I approached him, stuck to the script, and delivered the documents.

Thankfully, he signed the Acceptance of Service graciously and then sat nearby where he talked smack loud enough for everyone to hear.

It was awkward as hell to say the least but a memorable experience overall 😅

If you are looking for an entrepreneur who isn't afraid to step outside the box and is capable of exceeding your expectations, look no further. Visit fillionnotary.com to learn more!

Rebecca Fillion | Fillion Notary & Apostille Services
📲 Call or Text 919-335-3598
📧 Email [email protected]
📍 Raleigh Triangle | NC Statewide Signing Services

Three years ago, I launched Fillion Notary & Apostille Services out of pure necessity. I was looking for a side hustle because we were drowning.

The woman who started this journey was trapped in fight or flight, exhausted, broke, and had zero friends.

Today, this milestone is about so much more than a business anniversary. It’s a celebration of a total internal transformation 🦋

I’ve traded my loneliness for a community that has healed me, and my inner critic for a quiet, unwavering intuition.

I am a completely different person from the woman who signed her first document with shaky hands and a racing heart.

Through the wins and challenges, I’ve experienced my world shift 🌎

✨ My standards are higher
✨ My boundaries are firmer
✨ My inner critic is quieter
✨ My intuition is louder

💗 To my husband and kids, you are my "why" and my steady ground. Thank you for your endless patience and for believing in me when I was still learning how to believe in myself.

⚖️ To my strategic partners and clients, thank you for your unwavering trust. It is an absolute honor to represent you at the signing table and to be included in your success.

🫂 And to this community, you have healed me more than you know. Your support turned a woman who felt invisible into a woman who feels empowered.

Thank you for every referral, every word of mouth recommendation, and every "congrats" along the way 🎉🥂

I’m leveling up every single day, and I’m just getting started. Here’s to the next chapter of growth and showing up as my truest authentic self 🚀

- Rebecca Fillion

You wouldn't believe the piping hot tea we receive during our intake calls and appointments for notary and apostille services. Then again...

..this IS a professional platform, so I'm sure you can relate to the "over-sharing."

Those seeking our services are often under the impression that they must give us the full cinematic backstory and "lore" of their document 🎥🎞️

While we appreciate the context, a Notary Public is primarily concerned with these 5 essentials:

💠 WHO: Who is signing and are they of sound mind?

💠 WHAT: What type of document are we handling?

💠 WHEN: When would you like to book?

💠 WHERE: Where is the signing taking place?

💠 WHY: Are you signing of your own free will?

The "Why" is the most important part. We don’t actually need the "why" of the situation, we need to confirm the intent.

Our job is to ensure that no one is being coerced and that the signing is a voluntary act, all while obtaining satisfactory evidence that the principal signer is exactly who they claim to be.

I'm sure we've all been there with the over-sharers, but I guarantee I win with the piping hot tea I received during an appointment that started with a separation agreement...

Infidelity. Ring Cam. Wife Swap. Multiple appointments that involved multiple signers 👀

That’s a hot mess story time I'll save for another post! ☕️

Rebecca Fillion | Founder, Fillion Notary & Apostille Services

🖥️ Visit fillionnotary.com to book online or learn more!

“Mo Money, Mo Problems." 🪙💰 is what my business coach told me early on, before I was cracking $2k in monthly revenue. Well, it’s time to put my big girl pants on for 2026.

In January, we expanded our team to offer comprehensive statewide signing coordination, specifically designed for complex estate planning and real estate documents…

…and I’ve been questioning if this is the right fit for me.

My business coach was NOT joking! 🙅🏼‍♀️ Money is flowing in, but here’s the problem:

🛑 There’s a major gap in notary training for estate planning ex*****on.

The notary “gurus” spoon feed the newer notaries on how good loan signing is…meanwhile, title companies and signing services geared towards real estate closings are sending out $45 refi’s...

..but I’ll save that rant for another day 😅

I’ve coordinated a handful of signings in rural areas, and the expertise for estate planning and real estate is even lower.

I took for granted how easily I picked up on notary services and document ex*****on.

🦄 I’m a beast when it comes to organization, attention to detail, and a quick witted brain that can yap endlessly and process information at a rapid rate.

Don’t believe me? Ask my friends who get to see me in my natural habitat. Hi Kristen Ray 👋🏼!

The problems I’m facing are the same ones I’m absorbing for my clients and their legal office staff, saving them the time and headache.

➕ Sourcing and vetting mobile notaries statewide.
➕ Securing two impartial witnesses.
➕ Expert handling of complex trust and estate documents.

I knew this service would be challenging, which is why it took me a little longer to pull the trigger.

☁️ My philosophy is to start, build, refine, and repeat. I’m in the build phase and I don't back down.

On a positive note, the lack of training in our notary industry has sparked a mission for us to close the knowledge gap ⚡📖

We are offering the following to our notary team and any notary looking to refine and improve their notary business and processes:

💠 Free Monthly Training Sessions
💠 Masterclasses on Specialty Notary Work
💠 Providing Hands-On Training During Assignments
💠 On-Call Service For Questions and Concerns

Scaling isn’t just about increasing revenue. It’s about becoming the solution to your client and communities biggest problems.

Are you an attorney burned out from notary service logistics, or a notary ready to level up? Let’s chat!

Rebecca Fillion, Founder of Fillion Notary & Apostille Services

📱 919-335-3598 (call/text) | 📧 [email protected]
🌐 Visit us at fillionnotary.com
📍 The Greater Raleigh Triangle ~ Coordinating Signings across NC

Getting ready for an insanely busy day. We will be executing 5 appointments and coordinating a mortgage refinance with our trusted notary partner Kristen Ray.

When I say "we" I actually mean "me" lol 🥹

I prepped all of these binders by printing, assembling, and double checking all of the pages to ensure there are no blemishes, everything was printed, and all dates and notary block information is correct.

The burgundy folder has atleast 500 pages in it, including a 100 page trust for a couples full trust estate plan.

I'm honored to take this off the plates of our solo estate planning attorney clients and that they trust me to execute these for their clients.

I'm excited to be able to share the wealth and abundance with other high-quality notaries such as Kristen, and to be able to trust her to execute her refi flawlessly as well.

It takes a village and I'm incredibly grateful for this business and community 🙏

Wish me luck!! 🍀 Rebecca Fillion

Planning a move, expanding your business, or getting married overseas? Navigating the world of Apostilles and Certified Translations can be overwhelming. We make it simple.

We provide comprehensive Nationwide Apostille Services for all 50 states, ensuring your vital records, academic diplomas, and corporate documents are legally recognized in Hague Convention countries.

Our team ensures your translations are certified and notarized, matching the exact legal requirements of your destination country.

Why choose us?

✅ Nationwide Reach: We handle state, federal, and embassy-level authentications.

✅ Certified Translation: Through our partnership with Idiomatic USA, we offer professional translation in over 150 languages to meet strict foreign requirements.

✅ One Stop Shop: From notarization to final delivery, we manage the entire timeline.

If you are an individual navigating this process alone, let us take the weight off your shoulders.

Give us a call at 919-335-3598 or complete our apostille intake form with the link below:

🔗 https://form.jotform.com/Fillion_Rebecca/apostille

Rebecca Fillion, Founder of Fillion Notary & Apostille Services

🌐 Visit fillionnotary.com to learn more!

The best part about running your own business is that you don’t have to ask permission to live your life.

🙅🏼‍♀️ No "requesting" time off for a doctor's appointment.
🙅🏼‍♀️ No checking if it's okay to attend events for your kids.
🙅🏼‍♀️ No performance reviews to tell you what your worth is.

Entrepreneurship is often sold as a "hustle" with 80 hour work weeks.

Yes, the work can be difficult and there are days I want to get into the fetal position and cry my eyes out 🥹🥲😭

But the real luxury isn't the money.

It's the freedom and autonomy.

When you own the business:

✨ You define the schedule
✨ You choose the "who"
✨ You own the results!

I get to work on my own terms as a notary entrepreneur.

The transition from "employee" to "owner and founder" is a mental shift from seeking permission to taking responsibility.

Once you taste the freedom, it's hard to go back.

There's no way in hell I'd ever work another W2 again! I'd have to be facing major financial hardships.

Even then, I know my network and community has got me covered! 💗

To my fellow entrepreneurs, what's your #1 reason for starting your own business? 💬

Rebecca Fillion, Founder
Fillion Notary & Apostille Services

📱 919-335-3598 | 📧 [email protected]
🌐 Book an appointment or learn more at fillionnotary.com

📍 The Greater Raleigh Triangle and statewide signing services across NC!

I DID IT! I'm closing out 2025 with a grateful heart and a major WIN! 🏆

In January, I boldly set a goal to hit $100k in revenue for 2025.

January also happened to be my lowest month of revenue, which made me think I was crazy as hell for committing to such an abundant goal 🫨

⏩ Fast forward to December, and that crazy number is now my REALITY!

This year sparked a powerful mindset shift deep within me 🧠✨

I learned to identify limiting beliefs that were holding me back and stopped allowing fear to dictate my decisions.

I didn't get here alone.

To every person who sent a referral, engaged with my posts, or supported my business in any way THANK YOU! 🫶🏼

You have been an intricate part of this journey and I am so deeply grateful for this community and appreciate you so much.

Cheers to 2025 and you better believe 2026 will be even more abundant 🥂

I’d love to celebrate with you! What is one win (big or small) that you’re proud of from 2025? 💬

Rebecca Fillion, Founder
Fillion Notary & Apostille Services

📱 919-335-3598 | 📧 [email protected]
🌐 Visit fillionnotary.com to learn more!

📍 The Greater Raleigh Triangle and now offering notary signings across North Carolina!

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