09/17/2026
REQUEST FOR PROPOSALS
Prefabricated Communications Equipment Buildings
Minimum Four (4) Buildings
Option for One (1) Additional Building
Issuing Organization: Piscataquis County
Issue Date: September 17, 2026
Proposal Due Date/Time: October 5, 2026 at 4PM
Proposal Contact: Chris Lavoie, Project Manager
Contact Information: [email protected]
Delivery Locations: TBD
*Proposals should be emailed to the contact above*
The Issuing Organization reserves the right to purchase a minimum of four (4) buildings and, at its sole
discretion, exercise an option to purchase one (1) additional building at the unit price proposed.
1. Purpose and Intent
Piscataquis County is soliciting proposals from qualified manufacturers, vendors, and contractors for the furnishing, electrical outfitting, delivery, and placement of prefabricated communications equipment buildings. The base procurement shall consist of four (4) buildings, with an option for the Issuing Organization to purchase a fifth building.
The intent of this RFP is to establish minimum performance and construction requirements while allowing bidders to propose equivalent or superior products. References to specific materials or trade names are intended to establish a minimum level of quality; approved equivalents may be proposed and shall be clearly identified.
2. Scope of Work
The successful bidder shall provide all labor, materials, equipment, fabrication, electrical work, delivery, and placement necessary to furnish complete communications equipment buildings in accordance with this RFP.
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Base Bid: Four (4) complete 10-foot by 16-foot communications equipment buildings.
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Option: Unit price for one (1) additional complete building of the same configuration.
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Electrical systems shall be factory-installed or otherwise completed prior to final acceptance, except for site utility connections where specifically excluded.
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Buildings shall be delivered and placed at locations designated by Piscataquis County.
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Bidder shall identify all work, materials, or services excluded from its proposal.
3. Minimum Building Specifications
3.1 General Construction
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Nominal building dimensions: 10 feet wide by 16 feet long.
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A-frame style building.
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Wall height: approximately 87 inches minimum.
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Exterior wall framing: 2x4 studs spaced 16 inches on center.
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Minimum of five (5) pressure-treated 4x4 skids or an equivalent structural base system.
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Minimum design snow-load rating: 90 pounds per square foot (PSF).
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Interior corners and gable ends shall be framed to accommodate future interior finish and communications equipment installation.
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Collar ties shall be installed at each rafter or as required by the engineered design.
3.2 Floor System
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Minimum 3/4-inch tongue-and-groove AdvanTech flooring or approved equivalent.
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Floor assembly shall be suitable for concentrated loads associated with communications racks, cabinets, batteries, and related equipment.
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Floor insulation: minimum R-13, using a rigid insulation system, spray foam, or approved equivalent.
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All exposed underside materials shall be protected against moisture and weather exposure as appropriate.
3.3 Roof System
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2x6 rafters with engineered collar ties or an engineered equivalent capable of meeting the required snow load.
RFP - Communications Equipment Buildings
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Metal roofing with ridge ventilation.
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TechShield roof sheathing or approved equivalent.
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Roofing underlayment beneath the metal roofing.
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Vented soffits and proper roof/ceiling ventilation.
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Roof assembly shall be weather-tight and appropriate for year-round service in Maine.
3.4 Exterior Siding and Trim
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LP SmartSide siding or approved equivalent exterior siding system.
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Exterior siding shall be factory finished or otherwise protected for long-term exterior exposure.
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Building, trim, and roof colors shall be selected by the Issuing Organization prior to fabrication.
3.5 Insulation
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Exterior walls: minimum R-13 fiberglass insulation or approved equivalent.
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Ceiling: minimum R-19 insulation with proper ventilation maintained.
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Floor: minimum R-13 insulation.
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Insulation shall be installed to maintain its rated performance and shall not obstruct required ventilation.
3.6 Exterior Door
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One steel, pre-hung, solid six-panel exterior entrance door or approved equivalent.
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Minimum nominal rough opening approximately 38.5 inches by 81.75 inches.
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Door swing and hinge orientation shall be confirmed with the Issuing Organization before fabrication.
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Exterior door shall include weatherstripping, threshold, lockset provisions, and all hardware required for a complete installation.
4. Electrical Requirements
Each building shall be provided with a complete electrical system suitable for a public-safety communications equipment shelter. All electrical work shall comply with the current edition of the National Electrical Code (NEC) as adopted by the Authority Having Jurisdiction, and all applicable state and local requirements.
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One (1) 100-amp, 120/240-volt, single-phase electrical panelboard with main disconnect/breaker as required.
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Panelboard shall include sufficient branch circuit capacity and reasonable spare breaker positions for future expansion.
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Interior LED lighting sufficient to provide uniform illumination of the equipment and service areas.
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Interior general-purpose 120-volt convenience receptacles. Bidder shall state the number and proposed placement of receptacles.
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One (1) dedicated 240-volt, 60-amp branch circuit for communications equipment, terminated at an interior location designated or approved by the Issuing Organization.
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One (1) exterior disconnect for a future heat-pump/HVAC system. Disconnect shall be weather-rated and appropriately sized for the anticipated equipment.
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All breakers, conductors, conduit, boxes, fixtures, receptacles, disconnects, fittings, and other components required for a complete electrical installation.
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All electrical equipment and metallic systems shall be properly grounded and bonded.
4.1 Communications Grounding and Surge Protection
Bidders shall include or separately identify pricing for the following communications-site provisions:
RFP - Communications Equipment Buildings
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Interior copper telecommunications/equipment grounding busbar suitable for bonding communications racks and equipment.
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Exterior grounding/bonding connection point suitable for connection to the site's grounding electrode system.
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Surge protective device (SPD) installed at the building electrical panel.
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Provision for future coaxial cable, transmission line, fiber, or communications cable entry. Bidder shall describe the proposed entry method and weatherproofing.
5. Site Preparation, Foundation, Delivery, and Placement
Buildings are anticipated to be installed at communications sites in Maine. Final delivery locations will be provided by the Issuing Organization. Bidders shall clearly state assumptions concerning site access, unloading, placement, and foundation preparation.
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Buildings shall be suitable for placement on a properly prepared, flat, and level gravel pad or concrete foundation.
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Unless specifically included in the bidder's proposal, preparation of the gravel pad/foundation shall be considered excluded from the Base Bid.
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Bidders shall provide separate unit pricing for gravel pad/site preparation if they offer this service.
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Delivery pricing shall identify any mileage, mobilization, crane, specialty trailer, or placement charges.
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Bidder shall identify minimum access width, overhead clearance, turning radius, grade limitations, and other delivery requirements.
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Final placement shall leave each building level, stable, weather-tight, and ready for site utility connection and communications equipment installation.
6. Codes, Permits, and Standards
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The building and electrical installation shall comply with applicable federal, State of Maine, and local codes and regulations.
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Bidder shall identify any permits or inspections included in the proposal and any permits or approvals that are the responsibility of the Issuing Organization.
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Where engineered construction is used to demonstrate compliance with the 90 PSF snow-load requirement, supporting documentation shall be provided upon request.
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Electrical work shall be performed by appropriately licensed personnel where required by law.
7. Warranty
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Bidder shall provide the manufacturer's standard warranty for the building and all major components.
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Proposal shall identify warranty periods for structural components, siding, roofing, flooring, doors, electrical workmanship, and installed electrical equipment.
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Any exclusions, prorated warranty provisions, or required maintenance conditions shall be clearly disclosed.
RFP - Communications Equipment Buildings
8. Delivery Schedule
The bidder shall state the anticipated fabrication lead time and delivery schedule for four (4) buildings following notice to proceed. The bidder shall also state the lead time applicable to the optional fifth building.
Milestone
Bidder Response
Fabrication lead time
____________________________
Delivery of first four buildings
____________________________
Optional fifth building lead time
____________________________
9. Proposal Submission Requirements
Proposals should be concise but sufficiently detailed to demonstrate compliance with the RFP. At a minimum, each proposal shall include:
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Bidder/company name, address, primary contact, telephone number, and email address.
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Description and specifications of the proposed building.
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A compliance statement addressing each minimum specification in this RFP.
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Identification and description of any proposed equivalent materials.
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Electrical system description, including panel, circuits, receptacles, lighting, disconnect, grounding, and surge protection.
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Proposed delivery and placement methodology.
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Estimated production and delivery schedule.
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Warranty information.
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At least three (3) references for comparable projects, if available.
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Completed Pricing Form.
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A complete list of exceptions, deviations, exclusions, and assumptions.
10. Evaluation and Award
The Issuing Organization intends to select the proposal that represents the best overall value and meets the operational requirements of the project. Awards are not required to be made solely on the basis of lowest price.
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Compliance with the technical requirements.
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Total and unit pricing.
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Quality and suitability of proposed materials and construction.
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Electrical system design and completeness.
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Delivery schedule and ability to meet project needs.
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Warranty and post-delivery support.
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Relevant experience and references.
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Exceptions, exclusions, and overall risk to the Issuing Organization.
11. Reservation of Rights
The Issuing Organization reserves the right to reject any or all proposals, waive informalities or minor irregularities, request clarification or additional information, negotiate with one or more bidders, modify the anticipated quantity, and make an award in the best interest of the Issuing Organization. Issuance of this RFP
RFP - Communications Equipment Buildings
does not obligate the Issuing Organization to make an award or reimburse bidders for proposal preparation costs.
12. Bid Pricing Form
Bidders shall provide firm unit pricing. The Base Bid shall be based on four (4) complete buildings. The optional fifth building shall be priced at the same configuration unless otherwise noted.
Item
Qty.
Unit Price
Extended Price
Notes
Complete 10' x 16' Communications Building, including specified electrical package
4
$________
$________
Delivery and Placement
4
$________
$________
Site/Foundation Preparation (if offered)
4
$________
$________
Other Required Charges
1
$________
$________
Describe
BASE BID - FOUR BUILDINGS
$________
OPTIONAL FIFTH COMPLETE BUILDING
1
$________
$________
Optional Fifth Building Delivery/Placement
1
$________
$________
Pricing Clarifications
Are freight/delivery charges included in the Base Bid? Yes ____ No ____
Are all electrical components and labor included? Yes ____ No ____
Are taxes included? Yes ____ No ____ If not, explain: __________________________
How long is pricing valid? _________________________________________________
Payment/deposit requirements: ______________________________________________
13. Exceptions, Deviations, and Alternates
The bidder shall identify every exception or deviation from the specifications. Failure to identify a deviation may be interpreted as full compliance. Attach additional pages if necessary.
RFP Section
Exception / Deviation
Proposed Alternative
RFP - Communications Equipment Buildings
14. Bidder Certification and Signature
By signing below, the bidder certifies that it has reviewed the RFP, understands the requirements, and that the pricing and information submitted are accurate and complete. The bidder further acknowledges that all exceptions, exclusions, and assumptions have been disclosed.
Company Name
________________________________________
Authorized Representative
________________________________________
Title
________________________________________
Signature
________________________________________
Date
________________________________________
Email / Phone
________________________________________
