07/13/2026
‼️For those seeking a professional yet warm environment, where meticulous attention to detail and commitment to excellence are celebrated virtues, we extend an invitation to join us in our mission-driven endeavors. The unwavering dedication and expertise demonstrated by the Finance & Office Manger are central to our organization's enduring success and the confidence we inspire among our stakeholders.
This position holds a pivotal role within our organization, serving as the backbone of our financial operations and program support activities. This role is integral to ensuring the integrity and accuracy of our financial records. This position is responsible for managing a range of financial tasks, from processing payments and reconciling accounts to preparing financial reports and budgets.
In addition to its financial stewardship responsibilities, this position directly impacts our ability to deliver on our mission, providing essential support to both internal teams and external stakeholders. From facilitating staff payroll and in-house benefits administration, to expertly managing donor and client databases, and plays an indispensable role in the delivery of services to our staff and community. Assists the CASA Director in the overall management of the CASA program in accordance with the Department of Criminal Justice Services (DCJS) Regulations and National CASA Association Standards.
Program Support (80%)
• Manage QuickBooks Online software for accurate financial reporting, including processing payroll, benefits, taxes, debits, withdrawals, and categorizing contributions and debits. Handle all bank deposits and serve as the organization's benefits administrator.
• Oversee day-to-day finances, including recording donor contributions, accounts receivable and payable, and maintain confidential human resources files.
• Administer workplace giving accounts and maintain donor and client databases.
• Generate donor acknowledgments, gift acknowledgments, and tax receipts as required, and update donor contact information as needed.
• Assist with office tasks, such as equipment and supplies management, as directed.
Program Planning and Evaluation (10%)
• Support program budgeting process, prepare grant financial reports and provide financial reports as requested.
• Ensure program compliance with regulatory requirements and assist with annual registrations.
• Assist with fund development and grant writing.
• Provide administrative support for special projects, evaluations, and self-assessments.
• Prepare financial documents for annual audit and assist with ex*****on.
Board of Directors Relations (5%)
• Prepare reports for the Executive Director's presentation to the Board on the volunteer program and financial status.
• Manage Board Member files and ensure annual paperwork requirements are completed.
• Maintain and distribute the Board Manual to new directors.
• Track monthly meeting attendance and volunteer hours of Board members
Donor and Community Relations (5%)
• Assist with preparation and mailing of periodic solicitations.
• Guide donors in utilizing donation platforms, handling stock gifts, and providing tax receipts.
• Prepare thank you notes for donations, grants, and sponsorships.
• Provide financial support at events (may include periodic evenings and/or weekends).
• Foster positive relationships with constituents.
Note: This job description outlines general responsibilities and may not include all duties.
Required Competencies
• Bachelor’s degree or equivalent combination of education and experience demonstrating the required knowledge, skills and abilities to carry out the responsibilities of the Finance & Office Manger.
• Administrative and financial support experience in a fast-paced agency, with a high attention to detail.
• Understanding of database technology and thorough, detailed database management; experience in Microsoft Office suite is essential.
• Ability to make mature decisions, work independently, multitask, and meet deadlines.
• Strong organizational, time management, written, and oral communication skills.
• Exceptional customer service, team player, and work ethic is required.
• An appreciation and understanding of a people-centric environment including donors and volunteers.
• The ability to work cooperatively with different types of personalities and individuals of diverse racial/economic/cultural background.
• Oral and written communication skills.
Preferred Skills and/or Expertise
• Experience in QuickBooks or QuickBooks Online.
• Nonprofit finance and administrative experience.
• Familiarity or prior experience with financial audits.
• Troubleshooting and technological assistance.
• Knowledge or interest in court matters, child welfare, and juvenile justice issues.
Reports to: Executive Director
Employment Status: Full-Time/W2, Salaried – 40 hours/week
Benefits: $30,000 annual pay; Health Insurance provided 100%
PTO - 40 hours upon completion of 90 days of employment for the first year and 80 hours of PTO from the second year forward.
Paid Holidays observed by the 29th Judicial District CASA Program: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, Day After Thanksgiving, Christmas Eve, Christmas Day
Equal Opportunity
29th Judicial District CASA Program, Inc. is an equal opportunity employer, prohibiting harassment and discrimination based on race, religion, color, gender, national origin, disability, sexual orientation, or any other legally protected status.
‼️ To apply, send your resumé and cover letter of interest to: email [email protected], Fax 276-935-8542 or drop off at 1103 Plaza Drive Suite D Grundy, VA 24614
