GSA SmartPay

ePayables are solutions that augment or replace the accounts payables process such that electronic transactions take place directly between the government and the supplier. Learn about ePayables and other cardless solutions at https://ow.ly/9Eoc50U3pSk!

Agencies, have you had an Accounts Payable (A/P) File Review? An A/P File Review is a process where the GSA SmartPay contractor bank reviews an agency’s payment files in order to find potential areas where payment solutions can be leveraged. Reach out to your bank to learn more!

Single use accounts allow an agency to use a virtual account number for a single payment. They can provide a precise set of controls surrounding a single payment, such as establishing the virtual account number for a single dollar amount and for a limited time.

Mobile payments allow agencies to make secure payments using a mobile device at the point of sale. Under the GSA SmartPay Master Contract, mobile payments are offered to your agency at no charge. Talk with your agency's charge card manager to see if this is an option for you.

A ghost card is:
- An account # specific to an agency.
- A misleading term since there's no need for a plastic card for transactions.
- A CBA designated for frequently used suppliers and eliminates having to use multiple cards.
- Typically managed by one office within an agency.

Declining Balance Cards work like traditional charge cards, however limits do not refresh each month. They can be used for a specific purpose for a specific period of time. Credit limits can either be set as needed or the card becomes inactive once the balance is used.

Has your agency considered using the GSA SmartPay Purchase card/account to make contract payments to vendors? Learn more at https://ow.ly/oBZl50U3p4Q.

Mobile payments are a great strategic payment solution for fleet cards/accounts to make fuel payments more securely.

What are some examples of unauthorized fleet purchases?
-Premium fuel.
-Maps, air fresheners, food.
-Services not required.
-Excessive car washes or details.
-Upgrading tires or accessories. (Dependent on agency policy).

What are some examples of authorized fleet purchases?
-Regular unleaded fuel.
-Immediately consumable items for vehicles (quart of oil, washer fluid).
-Required preventative maintenance or repairs.
-Car washes (not to exceed $25 per month or as determined by your agency).

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What are fleet cards/accounts used for? Typically, fleet cards/accounts are used to purchase fuel, maintenance and repair of government owned/operated vehicles.