Ruwa Town Council

to community issues and to execute plans and resolutions on time

Professionalism our staff will always conducts themselves in a professional manner and anticipate the same from the members of the community. Integrity we will always be transparent in all our procedures. Reliability we shall always be sound, consistent, effective and efficient in delivering our services to the community of Ruwa

Efficiency and we believe in the use of minimum amount of resources for maximum output Effectiveness in doing the right thing


Equal opportunity There will be no discrimination in the employment sector
employer

Environmental we strive for sustainability and a balance between development and the sensitive environment.

1. Ruwa Growth Point was established 1986 in terms of the Income and Sales Tax Acts Chapters…..

2.1. a) First Administrative Authority Bromley Ruwa Rural Council
b) Second Administrative Authority Urban Development Corporation 1988 to 1990
c) Third Administrative Authority Ruwa Local Board in 1990

2.2. Excission of Ruwa Growth Point area Proclamation 16 of 1990, S. I. 204 of 1990
from Bromley Ruwa Rural Council conferred with administrative powers over the Growth Point. a) Establishment of Ruwa Local Board
through warrants Warrants Numbers 1 up to 5 dated-
(i) 12th October 1990
(ii) 21st February 1992
(iii) 11th April 1997
(iv) 26th November 1997
(iv) 17th September 1999
conferred with powers, privileges, duties and responsibilities conferred or imposed upon a Town Council.

3. a) Location 25 Km from Harare

b) Administrative Province Initially under Mashonaland East Province now under Harare Metropolitan Province with effect from 3rd January 2003. c) District Ruwa – Epworth. Initially under Goromonzi District now part Harare Metropolitan. d) Political constituency under Goromonzi South Constituency
a) Member of Parliament – Mr Dongo
b) Senator – Dr. H. Land area Initially +796,58 ha, currently 3188 ha after incorporation from Goromonzi Rural District Council area and an additional + 20 142 ha earmarked for incorporation

5. a) Total Population resident Estimated at + 56 000

6. of Wards 9

7. of Board Members 10 (Including1 special Interest Councillor appointed on the (3rd crop of elected Councillors) 23rd January 2012 and assumed office on 6 March 2012.)

8. Term of office 5 years from 29th March 2008 to 2013. Councillors’ assumption of duty on 16th July 2008

9. Total No. of employees 220

10. Total establishment 230

11. Strategic Plan 1st Plan: 1998-2002 (5yrs) Reviewed in May 2002

2nd Plan: 2003 to 2007 (5 yrs)

3rd Plan: 2008 to 2012 (5 yrs)

- Strategic Plan Familiarisation Workshop on No. 3 20 – 21 October 2010 Councillors and Management
- Retreat on 14 September 2012 for formulating 4th Plan : (2013 – 2017) Result Based Management Compliant

12. Ruwa Local Development Plan Approved on 30th May 2000
(15 year period) 2000 -2015 Operative on 11th August 2000

13. Local Environmental Plan of Action Prepared in 2010(LEAP) EMA Act Section 95(1)

14. Gender Action Plan and Gender Based Violence Action Plan – Centre of Excellence since 2010



15. Financial status/performance
2009 2010 2011 2012 2013
a) Total Budget Size $2,937 707 $4,680,672 $5,065,47 6,782,793 8 044 666
b) 2011 Budget Tariffs – S.I. 70/2011 approved on 10/06/11
c) Accounts audited up to 2011. d) Billing points …………………………………………………………………………….11 592
e) Metered points…………………………………………………………………………… -
f) Creditors …………………………………………………………………………….…$425 255
(as at July 2012)

Dec 2009 Dec 2010 Dec 2011 July 2012
$ $ $ $
g)Overdue Debtors 2 092 703 4 148 104 5 918 890 7 921 8
h) Capital expenditure Actual 130 253 563 192 464 101 --
i) Capital expenditure proposed 1 806 012 2 856 962 1 789 062 964 585
j) PSIP loans -- -- -- 3 500 000
k) Actual Revenue Expenditure 1 806 012 2 856 962 1 789 062
l) Actual surplus -36 903 190 801 1 040 092
m) Manpower ratio
n) Valuation roll for rating purposes as at 13 Dec 2010
a) - Residential Area property (Urban Councils Act Section 252)
Zones A to H. …………………………….Valued at $..................
b) Non residential properties valued at ……………$91 371 247.60
c) “ “ Total Area extent…………………….. ..10 332 170 m2
o) Software 1) Promun version
2) Afrosoft

p) Audit Charter Adopted on 1st March 2011.

16. Upgrading to Town Council Status Application to be upgraded to Town Council
Status in terms of Section 14 (1) of the Urban
Councils Act [Chapter 29:15] was successful,
reference letter dated 27/02/08 from the Ministry
of Local Government, Rural and Urban Development
subject to addressing the following issues:-

i) Ruwa Town boundary for more Stateland
ii) Town Centre on Lot A of Oakes
iii) Realignment of the organogram to reflect a leaner structure and with a proper grading system. iv) Strengthening management systems.

17. Housing a) Council (Stateland area) developed wards 1,2 & 3
b) Pvt, Sector developed wards, Mashonaland Holdings Pvt, Damofalls, Springvale, Fairview, Chito, Chipukutu, Zimre etc. Wards 5, 6, 7, 8, & 9
c) Residential Stands fully developed 12 000
d) Stands with houses under construction 5 500
e) Stands being serviced on (Hofmoor/ Timire Park private development 3000 +/ f) Stands partially serviced 4 929
g) Properties whose Projects are at a stand
still e.g Tawona, Marcus 1 076
h) Permit expired e.g Fressness 7 862
i) Waiting list including lodgers 2 645
j) Council built cluster houses 46
k) Overall Total residential stands(developed and undeveloped and un- serviced 22 367

18. Industry a)existing - 252
b) planned stands - 1 387
Total industry stands(existing& Planned stands) 1 639

19. Commercial Sites a) existing stands - 27
b) Planned stands - 225
Total stands commercial stands - 252

20. Schools a) existing Primary schools Public - 6
Private - 4
i) Thornicroft Primary Ward 1
ii) Runyararo Primary Ward 1
iii) Chiremba Primary Ward 3
iv) )Windsor Primary Ward 7
vii)Fountain Primary Ward 7
viii) Windview Primary Ward 7
ix) Zimre Park Primary Ward 8
x) Ralph Junior Ward 8
xi) Ruvheneko Primary Ward 9

i)T. C. Hardy Secondary Ward 6 1 secondary

Others
ii)Prudence College
iii)Nice College
iv)Rose of Sharon Ward 7

b) Total school sites yet to be developed 21(pvt owned)

c) Problems – several illegally developed schools because of a serious shortage of schools

21. Churches a) existing total church sites 22
1. Christ Embassy Ward
2. Zimbabwe Assemblies of God - Ward 1
3. His people Christian Church Ward 1
4. United Methodist Church in Zimbabwe Ward 2
5. Roman Catholic Ward 2
6. Apostolic Faith Mission in Zimbabwe Ward 2
7. Apostolic Faith Church Ward 3
8. Reformed Church in Zimbabwe Ward 3
9. Salvation Army Ward 4
10. Maranatha Christian Church Ward 5
11. Glad Tidings Ward 5
12. Jehovah’s Witnesses Ward 6
13 Anglican Church in Zimbabwe Ward 6
14. M & M Ministries Ward 8. 15. Mugodhi Apostolic Faith Church Ward 9 16. Seventh-Day Adventist Church, Wards, 2,7,8,9.
17. Ruwa Christian Fellowship
18. The Eastside Christian Church Ward
19. United Methodist Church
20. Zion Christian Church
21. Celebration Church
22. Worldwide Family of God
23. Christ Embassy
24. Zimbabwe Assembly of God
b) Overall church planned 39
c) Churches permitted to use open spaces temporarily

Problems mushrooming of open space worshipping causing sanitation problems

22. Crèches a) existing/operating +13
b) undeveloped sites 10
c) Change of use from residential to crèche-

23. Cemetery Located at Liddesdale in Goromonzi District
Established 1989
Current burials 1000
Capacity burials 8 burials per month at 96 burials per year.

24. Beerhall Location – Ward 3 (Mavambo) 1


25. Public toilets Located at sites as indicated below:- 4
(i) Mavambo Beerhall
(ii) Maha Shopping Centre
(iii)Mutare road near Ruwa Supermarket(Railway siding)
(iv) Home industrial area

26. Health Public Health Institutes

(a)Ruwa Town Council Polyclinic - opened in August 2008 outpatient – treating +/- 280 patients per month maternity services due to start. Offering other services like Health education Family Health Services Counseling Pre & Post Outreach on Non Communicable disease Antenatal ART Initiation
First ambulance for council purchased in May 2012

(b)Goromonzi Rural District Council -

(c)National Rehab. Hospital – mainly for spinal injuries, TB Programme, Outpatient, in patient ART initiation and Support

(d) Tirivanhu Farm for the Mental Rehabilitation

27. Private Surgeries i. Dr. Maforo - Stateland stand 1728
ii. Dr. Maenzanise - T. M. Shopping complex
iii. Dr. Maramba - 24 Hours Clinic Old Windsor
iv.Dr. Madzima - Stateland
v. Dr Chimuka - Zimre
vi Dr Kajawo - Damofalls

28. Market Stalls - Boka Market Stalls
- Mavambo Market stalls

29. Council Offices (i)Main offices – Town Secretary
- Administration Department
- Engineering Department
(ii) ZimPost Office- Finance Department
(iii) Workshop
(vi)Future Town house centre for Council located on Lot A of Oakes


30. Policy Documents in Place
* Financial regulations
* Employment Code of conduct (yet to be registered)
* Conditions of Service yet to be registered.
* Transport Policy

31. Corner shops/home industry - home industry = 4
- Stand 2253 = 8

32. Off-site Infrastructure

1) Water Supply in Ruwa initially run by the Ministry of Water Resources, Development and Management handed over to Ruwa Council in 1999 handed over to ZINWA in 2007 and then taken over back with effect from 1st May 2009.
1.1 Source a) (11km) Pipeline from Ventersburg-Harare from inception of Ruwa however (has been dry for 4 year to date)
b) Donnybrook Reservoir located in Mabvuku- Harare supplying only for
Zimre and Chipukutu areas. c) Several Boreholes for use when supplies are cut off

1.2 Existing Storage Capacity i) 2ML ground reservoir(concrete) on Lot A of Oakes
ii) 1 ML reservoir on Springvale

1.3 Current Demand Daily 11 ML
(Far outstripping supply & treatment Capacity)

1.4 Potable Water supply 2 ML

1.5 Shortfall and supply 9 ML
1.6 Storage Capacity (required) 15 ML
1.7 Shortfall water supply storage 12 ML
1.8 Water demand for issued permits 22 ML
1.9 Net Shortfall at full development 25 ML

1.10 New Source for weaning Ruwa (a)Nora Valley Dam (Goromonzi District)- Mazowe Catchment Council via
from Harare holding dam at Green Sykes dam with a combined capacity of 500 ML
(b) Capacity 4 000 ML
(c)Dam Yield estimate 120 000 ML per annum



1.11 Existing Water supply infrastructure (a) 4 ½ megalitre 14km pipeline from Norah Valley constructed in
for the Nora Valley Project 1996.
-Capacity of 3,5ml per day of raw water

(b) 525 mm diam- (part of 25 year B.O.T) 4.6 km pipe line from Greensyke dam to Treatment Plant plus 3 pump stations capacity 5,5ML raw water per day – constructed in 2005. (c)7.5 ML Treatment Plant FC Reactor type (upward filtration process plant) capacity made up of
(i)2.5 ML FC steel reactor (B.O.T)
(ii)5 Ml FC reinforced concrete plant financed through LARP (RBZ)in 2000

Pumping Capacity (d) Pump station with 3 pumps capacity of 5ML per day of raw water at Green Sykes Dam (part of 25yr B.O.T)

Chemicals aluminium, lime and chlorine


1.12 Phase 3 currently under Construction (a)11.5 km (525 mm diam) Pipeline from Nora Valley Dam including pumps (project started in August 2011)
(b))Boosting of Electricity power – to ensure continuous power supply, ringfencing 3 grids from Acturus to Nora valley
(c)Water quality control, treatment plant capacitation and revamp
1.13 Allocation of funds under $3,5 million allocated in 2011 to finance Phase 3(a), (b) and (c) as
PSIP to finance water project outlined under 1.12 above. Water supply Problems * Over 50% domestic meters malfunctioning beyond economic life
• Reduced water pumping capacity
• Erratic water supply
• Inadequate storage
• Low water production
• Inappropriate piping material e.g. galvanized which needs to be replaced in some areas
• Manual dosing of chemicals
• Electricity outages affecting pumping
• Old galvanized pipes and valves

2) Sewerage Works taken over back from Zinwa with effect from May 2009

2.1 Existing sewage works a) Ponds capable of treating 2 ML of effluent Current disposal – 4 ML wet weather flow
Pump stations i) USAID
ii) Chiremba
iii) Main






Problems
i) Unblocking choked system
ii) Effluent Class red therefore heavy penalties being charged by EMA on quarterly basis
iii) Anaerobic Ponds located in Adelaide Estate
Stateland under Epworth Local Board now turned into a residential area. Therefore cannot expand works. Need to relocate.

2.2 Planned New Treatment sewer works On Mara Farm property which is yet to be acquired/approved and also incorporated.

3) Roads a) existing 121 km tarred

Zinara Allocations (Road Fund)
2008 2009 $ 2010 $
44 drums 21 000 20 900 1st Quarter
Stable 60
30 drums catmix emulsion 55 m3 premix tar 59 000 2nd Quarter
(out of $76 601)
20 drums bitumen $ ____ 61 067 3rd Quarter
Tar patching potholes
Road sign replacing & Er****on

2011 2012
Tarisa works 38 000 12 Quarter applied for
Chiremba works ($86 357)1st & 2nd Quarter


Major road works underway A). Chiremba road estimated to cost $900 000.00 (Zinara)

i) Application of hot premix on a 800m stretch from
Mutare to Maha Intersection (Chihombe and Upfront roads) - complete

ii) Drainage works – culvert, splash drain, opening mitre drains
iii) Carriage way markings done cat eyes- outstanding

iv) From Intersection Maha to Rehabilitation Centre 1000m
(Double Seal Chip and Spray)- not yet done

v) Narrow Section - 500m – not yet done

B. Tarisa road estimated cost $2 600 000- currently underway (Zinara funds)

i) Section A- from Mutare road to treatment plant turnoff Damofalls+ 3km - scrap old tar
- Regravel works
- Tack and seal

ii) Section B - Water treatment plant turnoff to Ariel
Primary School + 5km
- Pothole patching
- Reseal

C. Dualisation of Mutare Road from Mabvuku Turnoff to Goromonzi Turnoff commenced in May 2012 – currently underway


Vehicle licensing Collection Agency Zimpost (replaced councils)


4) Street lighting a) Tower lights last erected in late 90s b) Street lights 110 last erected in late 90s
5) Refuse Collection - Capacity i) Brand new 2 tractors Taffe 8502/2WD (Dec 2010)
ii) Brand new Refuse Compactor 1 Nissan UD
iii) CPB12 1994
Loads of Refuse per month 47 (approx539 tonnes
-45% paper
-30% plastic
-15% metal
-5% Pumpers
-5% bio Waste
-40% Non Degradable
- 60% Degradable

Problems - Landfill Dumpsite (not formal) at Mara farm
- Classified Red attracting heavy fines by EMA
6) a) Plant and Equipment - 2 Dumper Tipper trailers
- 1 JCB 6 in 1 (grader, Backhoe loader\0
- 1 Vibrating Bomag roller
- 1 Tafe Tractor 8502 purchased in 2011
- 1 Jumping Jack
- 1 vibrating rammer

b) New Vehicles Purchased - 1 Ambulance
- 3 pickup trucks
- 1 minibus

7) Environment issues (a) Ruwa Park being developed on 7 200 m2 of land. (b)Grass cutting: 2010 – area covered was 70 000 m2 using own tractor and grass cutter.
26. Economic Base

The major economic base for Ruwa is mainly industries. There is a wide variety of industries and these provide the main income and employment for the locality. The major industries are :-
a)
Activity Example
1. Meat processing Danmeat
2. Seed factories Pannar, Hyveld
3. Fruit and vegetable packaging Hyveld – Muchero
4. Jewellery and manufacturing Aurex
5. Manufacturing of plastic containers Megapak

6. Timber processing
furniture Macdonald Timbers
Knox Funiture, Wood Café
7. Coffin manufacturing Calundike
8. Granite rock processing Zimrock
9. Millers Discovery foods, Top Milling, Maize for Africa, Tru Foods, Budget, Maguta Foods. Pro Brand
10. Transport Haulers L. Kashaya, Laxco Trucking
11. Earth moving Trans Earth
12. Irrigation and piping/Plastics Rainbow
13. Medical equipment manufacturing Meditech
14. Food Packaging Probrand
15. Wholesalers National Foods

b) Existing major industries are on 252 stands many of which have EPZ status 1387 are planned and yet to be serviced. The hinterland has got strong agricultural base with mainly horticulture, maize and dairy products. In the hinder land there is Romany farm which grows flowers for export. The employees in this farm mainly reside in Ruwa. There are many other farms in the Mara area and also in Melfort area where agricultural output is very high. Small and Medium enterprises are viewed as engine of the economy and indeed in Ruwa SMEs are becoming a major employing sector in the area. The SMEs are mainly categorized into home industries, vendor markets, corner shops and flea markets. It is crucial to mention that most of these SMEs are on the course because of Local Board initiation of Built Operate and Transfer Agreement. c) Industrial development
No. of stands
a) Existing major industries 252
b) Planned and undeveloped 1 387

d) 11 Commercial and banking
Two banks exist in Ruwa. There are ZB Bank and Kingdom bank. Some major retail supermarkets operate in the area and there offer excellent shopping facilities. Examples are T.M. Supermarkets, Luck 7and Ruwa Supermarket along Mutare highway. The area is also served by some restaurants which are Plaka Tarvena and Mcgyver. Top Management establishment for the Local Authority
Town Secretary - Ms. J. Makombe
Financial Services Director - Mrs. F. Mhiti
Engineer - Mr. A. Mujuru
Town Planner - Mr. E. Chidhakwa
Administration Manager - Mr. K. Madanhi

Deputy Director of Financial Services- Mr. Chimene
Internal Auditor - Mr N. Munhamo

Councillors
Ward 1 - Mr. Sengai Masvingise
Ward 2 - Mr. Matambudziko Chisangowerota
Ward 3 - Mr. L. Ndlovu
Ward 4. - Mr. B. Chitumba
Ward 5 - Ms. Mayepudzo Mbira
Ward 6 - Mr. Mapitse Katuka
Ward 7 - Mr. P. R. Mushayavanhu
Ward 8 - Mr. Thomas Muwodzeri
Ward 9 - Mr. Jasper Jairos Chikweru
Special Interest Councillor- Richard Karichi


RUWA TOWN COUNCIL INSTITUTIONAL AND ORGANISATIONAL STRUCTURES


The Policy Making Body


Chairman P.R. Mushayavanhu



committees


Chairman
T. Muwodzeri Chairman Chairperson Chairman Chairman L. Ndlovu M.Mbira M.Katuka Chisangowerota








Council meetings

Committee meetings – every second week of the month

Full Council – last Monday of every month













The Executive Body

J. Makombe


N. Munhamo



A.Mujuru F. Mhiti K.M Madanhi




E. Chidhakwa E. Chimene




Challenges, problems and programmes under way to address the issues at stake.

2 Land Problem

Only 1% area as stateland under the jurisdiction of Ruwa Local Board, this for that matter having been acquired through endowment after subdivision permits issued to Mashonaland Holdings Limited, 99% of the area is therefore privately owned and developed land. The land situation has accompanying problems which are outlined below:
a) Housing waiting list dormant as last allocations were in 1995 to date 1000 on waiting list (No incentive for one to be on the waiting list). b) No affordable housing schemes for the low income earnings group. c) Inability to accommodate small and medium entrepreneurs of all categories, churches and other requisite social facilities and amenities. d) No formal refuse dump site, currently using a private site neither properly planned nor formally acquired thus continuously attracting huge penalty fees from EMA. e) Leasing cemetery site from a stateland area under jurisdiction of the neighbouring local authority. f) Privately owned land was mostly bought for speculation thus resulting in large tracts of undeveloped stands which are now posing problems ranging from
- targets for illegal dumping
- tall grass remaining uncut
- haven for thieves
- breeding ground for mosquitoes
- environmental degradation
- aesthetically unsitely

Plans at hand to address the land constraint issue. i) Application submitted to the Ministry of Local Government, Public Works and Urban Development for land to be acquired targeting
Liddesdale current site for cemetery
Mara Farm, Dagbreek - for the dumpsite and income generating projects
Solomio Farm - for housing and ancillary social services
Jirira Subdivision B of Galway Estate- for housing and social services. ii) All endowment for future subdivisions preferably to be in form of developable land. iii) Future private Housing developments to incorporate Ruwa Local Board waiting list for stands to cater for residential, churches, for small and medium business enterprises etc.

3 Low Commercial Development in Ruwa

Ruwa area has almost close to nothing commercial sites this does not balance with the well developed residential and industrial. a) Ruwa community has thus for years been denied local shopping facilities inclusive of banks and other ancillary and essential business services. b) Informal and illegal tuck shops and vegetable vendors have thus sprouted in the area making it difficult to enforce any by-law to stop the mushrooming informal tuck shops especially in the Zimre, Chipukutu and Damofalls area in the absence of formal commercial centres. c) Town Status application which has been approved largely depends on the development of Central Business District (CBD) on Lot A of Oakes owned by Goromonzi Rural District Council and a matter with outstanding issues currently under active discussion by the two Local Authorities. d) 99% of the commercial sites are all on land owned by private owners who largely bought the land for speculation purposes and with some owners in the diaspora. Measures put in place to address the lack of commercial development in Ruwa.

1] The development of the CBD on Lot A of Oakes being high on the Local Authority agenda.
2] Charging of undevelopment levy as penalty.
3] Supporting private sector initiatives to develop commercial services in the area.
4] Engaging the commercial land owners with Representatives of stakeholders to put pressure
5) BOT options for land owned by Ruwa Local Board and earmarked for civic uses and with commercial uses.

6) Encouragement of innovative partnerships through BOT arrangements for developing shops on land owned by Ruwa Local Board.
7) Ceding land to property Developers on a barter agreement in exchange of assets
like vehicles, plant and equipment or equivalent value.

3 Fast growth in the development of residential area has not been supported by other ancillary services whilst the private sector initiatives residential sector in Ruwa is hailed, this has not been buttressed by other complimentary social services that go hand in hand with housing areas. The population of the area has grown but without these critical and essential services.

- Churches, shortage of church sites. Several applications to change from open space/ residential to church use. Many prefer to have their denomination mostly within their local suburb.
- Schools, many privately owned and undeveloped school sites in the area.
- Recreational facilities like Community halls, sports ground for various disciplines.
- Health facilities, libraries





Measures in place to address these gaps

• Churches - difficult to plan in retrospect open spaces are statutory requirements in planning for any residential neighbourhood. More church sites to be provided for in future plans.

• Schools - inclusion in the Ruwa Local Board development plan as one of the priority areas. Approaching private developers to interest themselves in the development of schools.

• Recreational facilities - inviting partners.

• Health facilities - Ruwa Local Board developed a clinic now operational.

• Permits have been issued to develop 2 more clinics.

4 Institutional Capacity Constraints

Inadequate finance in the absence of external financing and therefore Council is also against huge arrears of $7.9 million owed by Rate payers not able to make meaningful investments in social, economic investments, service delivery and maintenance of infrastructure and services.

• Inadequate solid waste management- one new refuse compactor not coping thus uncollected waste accumulates in drains, open spaces thereby posing a health hazard to residents.
• Use of crude dump site.
• Roads maintenance- inadequate plant and equipment posing a serious threat to the ability to undertake any serious roads maintenance programme.
• Several streetlights require rehabilitation, need to increase public lighting more Tower lights and street lights to increase security.
• Sewage pump stations – a number not functioning, some require upgrading.
• No community halls, public swimming pools and libraries.
• Only one secondary serving a population of +60 000 equally more primary schools should be built.